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Welcome to Microsoft Word Tips & Tricks

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Saving Word document as image can make you transfer or read document much easier.


 Save Word Document As One Image With

Since Microsoft Word 2010, the Screenshot feature has been added under Insert tab to take screenshot of opening windows and insert in the document. And here, I will guide you to save one page of a Word document as image with this feature.

1. Open the Word document, show the specified page you will save as image in the screen, and then change zoom level with clicking View One Page. See screenshot:
doc document to images 01Note: If you need to save multiple pages as one image, you can click View > Multiple Pages to show these page in the screen together.

2. In the Word window, click File New (press Ctrl + N keys) to create a new document.

3. In the new document, click Insert > Screenshot, and then select screenshot of the document you will save as image from the drop down list. See screenshot:
doc document to images 02 
Note: You can also click Insert > Screenshot > Screen Clipping, and draw the scope you will save as image.

Now the screenshot of the specified document is inserted in the new document.

4. Right click the inserted screenshot, and select Save as Picture from the context menu.

5. In the popping out File Save dialog box, please (1) open the destination folder you will save the image in, (2) name the image in the File name box, (3) specify the image type from the Save as type drop down list, and finally (4) click the Save button. See screenshot:
doc document to images 04So far, the specified page of certain Word document has been saved as one image already.

Note: This method does not work in Word 2007 or earlier version because they don’t support the Screenshot feature.


 Save One Page Of Document As Image With Print Screen Key And Paint Program

This method will walk you through taking the screenshot of one page of certain Word document, and saving the screenshot as image by Paint Program.

1. Open the certain document in Word, show the specified page you will save as image in the screen, and then change zoom level with clicking View One Page. See screenshot:
doc document to images 01 1Note: If you need to save multiple pages as one image, you can click View > Multiple Pages to show these page in the screen together.

2. Take the screenshot of the document with press the Print Screen key on the keyboard.

3. Open the Paint program with one of below methods:
(1) In Windows 7, you can open the Paint by clicking Start > All Programs > Accessories Paint;
(2) In Windows 8, you can open the Paint by clicking Search icon, typing Paint in the search box, and then clicking the Paint. See screenshot:
doc document to images 05

4. Press Ctrl + V keys together to paste the screenshot in the Paint window.

5. Now crop the screenshot as follows: (1) Click the Select button; (2) draw the scope you will save as image, and then (3) click the Crop button.

6. Click File > Save in the Paint window.

7. Now in the Save As dialog box, please (1) open the destination folder you will save the image in, (2) name the image in the File name box, (3) specify the image type from the Save as type drop down list, and finally (4) click the Save button. See screenshot:
doc document to images 010


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Mail merge is a useful tool to create a set of documents that are essentially the same but where each documents contain unique elements. However, when we merge some mails, we should pay more attention to the format of date, currency and number. This tutorial will show you how to format date, currency and number properly in word during mail merge.


Before we change the format of date, number and currency in mail merge, we need to apply following operations firstly.

Step 1: select the merge field you want to change. In this case, it is Date field.

Step 2: Press Shift-F9 to make the field coding visible. The field you selected should now look like this:

{MERGEFIELD DATE}, {MERGEFIELD CURRENCY} or {«Percent»}


 Formatting Date Properly During Mail Merge In Word

Please add the following formatting data: \@"dd MMMM yyyy" into the merge file of date. And the merge field of date should like this:

{MERGEFIELD DATE\@ "MMMM d, yyy"}

 

Note:you can change the date format to whatever you like. Other possible formats could be: • dd/MMM/yyyy , • d/MMM/yy, • d MMMM yyyy



 Formatting Currency And Number Properly During Mail Merge In Word

Please add the following formatting data \# $,0.00 into the merge file of currency, and the merge field of currency should look like this:

{MERGEFIELD CURRENCY\# $,0.00}

 

Note:the '\# $,0.00' in the field is referred to as a numeric picture switch. Other possibilities include:

(1). \# 0 for rounded whole numbers

(2). \# ,0 for rounded whole numbers with a thousand separator

(3). \# ,0.00 for numbers accurate to two decimal places, with a thousand separator

(4). \# $,0 for rounded whole dollar with a thousand separator

(5). \# "$,0.00;($,0.00);'-'" for currency, with brackets around negative numbers and a hyphen for 0 values

Besides, sometimes the number may be percentage, you may need to edit the field{ «Percent» } so that you get {=«Percent»*100 \# 0.00%}


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To remove all hyperlinks in word document is not difficult for Microsoft Word users, and this tutorial is just to list several available methods for removing all hyperlinks in Word.


 Remove Hyperlinks One By One With Remove Hyperlink Feature

This method will guide you to remove a hyperlink by the Remove Hyperlink feature, and then repeatedly remove others one by one in Word.

1. Right click the specified linked text whose hyperlink you will remove, and select Remove Hyperlink from the context menu. See screenshot:
doc remove hyperlink right click 01 
Now the hyperlink is removed from the specified linked link at once.

2. Repeat above operation to remove hyperlinks one by one in Word.

It is easy to remove a hyperlink in this way, but it will cost much time to remove all hyperlinks in the document one by one manually.


 Remove All Hyperlinks In Current Document By Shortcuts

Lots of people prefer to using shortcuts, for they are simple and time-saving. Shortcut is available to remove all hyperlinks, and you don’t need to worry the document is too long.

1. Press Ctrl + A keys at the same time to select the whole document.

2. Next press Ctrl Shift F9 keys simultaneously to remove all hyperlinks in the current document.
doc remove hyperlink hotkeys 02
Note:
 The shortcut method will remove all underlying fields.


 Remove All Hyperlinks In Current Document With VBA

You can use the following VBA to remove all hyperlinks in the current Word document easily.

1. Press Alt + F11 keys to open the Microsoft Visual Basic for Application window.

2. Click Insert > Module, and then copy and paste the follow VBA code into the Module window.

VBA 1: Remove all hyperlinks of current document

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Sub KillTheHyperlinks()
' -----------------------------------------------
' Removes all hyperlinks from the document:
' Text to display is left intact
' -----------------------------------------------
With ThisDocument
' Loop while there are hyperlinks afoot!
While .Hyperlinks.Count > 0
.Hyperlinks(1).Delete
Wend
End With
' Shut this off, don't need anymore popping up
Application.Options.AutoFormatAsYouTypeReplaceHyperlinks = False
End Sub

3. Then click the Run button or press F5 key to run the script.

Now you will see all hyperlinks in the current Word document are batch removed immediately.


Remove All Hyperlinks In All Opening Word Documents With VBA

Different to the first VBA code, which removes all hyperlinks in only current document, the second VBA code allows you to remove all hyperlinks in all open documents.

1. Press Alt + F11 keys to open the Microsoft Visual Basic for Application window.

2. Click Insert > Module, and then copy and paste the follow VBA code into the Module window.

VAB 2: Remove all hyperlinks in all opening Word documents

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Sub KillTheHyperlinksInAllOpenDocuments()
' -----------------------------------------------
' Removes all hyperlinks from any open documents
' Text to display is left intact
' -----------------------------------------------
Dim doc As Document
Dim szOpenDocName As String
 
' Loop through all open documents:
For Each doc In Application.Documents
' Store the document name
szOpenDocName = doc.Name
' Remove the hyperlinks from that document
With Documents(szOpenDocName)
' Loop while there are hyperlinks afoot!
While .Hyperlinks.Count > 0
.Hyperlinks(1).Delete
Wend
End With
' Shut this off, don't need anymore popping up
Application.Options.AutoFormatAsYouTypeReplaceHyperlinks = False
Next doc
End Sub

Now you will see all hyperlinks in all opening Word documents are deleted at once.


Stop Automatically Adding Hyperlink To Text In Word

For example, you have removed the hyperlink from the text of “https://www.extendoffice.com”, however the hyperlink will be added to the text automatically when we type a space or press the Enter key following the text as below screenshot shown. In this case, we need to configure Word Options and stop automatically adding hyperlinks to text in Word.
doc remove hyperlink stop auto 01

1. Click File Options in Word.

2. In the Word Options dialog, please click Proofing in the left bar, and then click the AutoCorrect Options button. See screenshot;
doc remove hyperlink stop auto 02

3. In the AutoCorrect dialog, please enable the AutoFormat As You Type tab, uncheck the Internet and network paths with hyperlinks option, and click the OKbutton. See screenshot:
doc remove hyperlink stop auto 03

4. Click the OK button in the Word Options dialog.

From now on, Word won’t add hyperlinks to the special text such as website path automatically any longer.


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The feature of AutoRecover will automatically save your working document in every specified minute, if you have enabled this feature in your Word. How to quickly access the AutoRecover file location when you need to recover the lost document in Word? This tutorial will introduce two methods to open the AutoRecover file location to recover the lost word document.


 Open Auto Recover File Location To Recover The Lost Word Document In Word Options

This method will guild you to find out the Auto Recover file location from Word Options, and then recover files with the Auto Recover file location easily in Word.

1. Click File > Options to open the Word Options dialog box.

2. In the opening Word Options dialog box, please click Save in left bar, copy the folder path from the Auto Recover file location box, and then close the Word Options. See screenshot:
doc open autorecover folder 01

3. Go ahead to click File > Open >Browse.

4. In the Open dialog box, please (1) press Ctrl V keys together to paste the AutoRecover file location into the Address box, and press Enter key; (2) select All Filesfrom the drop down list right to the File name box, and then (3) double click to open the specified folder that probably contains recovered file. See screenshot:
doc open autorecover folder 02

5. In the opening AutoRecover file folder, please select the specified ASD file of lost word document, and click the Open button. See screenshot:
doc open autorecover folder 03Notes:
(1) If the document is new and never been saved, the file name will be something like “AutoRecovery save of Document 1.asd";
(2) If the document was already manually saved, but you lost intervening work between saves, it will have the name of the saved document (e.g, “Autocovery save of Remove indents.asd“).


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If you want to allow other users to change the certain parts of a document, you can lock parts of the Word document, and the unlocked parts of the document can be edited freely.


 Lock Specified Sections Of Document In Word

The first method will guide you to add section breaks in current document, and then lock specified sections easily. And you can do it as following:

Step 1: Put the cursor before the part of document you will protect, and then click the Breaks > Continuous on the Page Layout tab. Then add a continuous break at the end of the part of document with same way.

doc lock parts document 1

Step 2: Show the Restrict Editing pane with clicking the Restrict Editing button on the Review tab.

doc lock parts document 2

Note: In Word 2007, you need to click the Protect Document > Restrict Formatting and Editing on the Review tab.

Step 3: In the Restrict Editing pane, go to the Editing restrictions section, and:

(1) Check the option of Allow only this type of editing in the document;

(2) Click the following box, and then specify the Filling in forms from the drop down list;

(3) Click the text of Select Sections.

(4) In the popping up Section Protection dialog box, only check the sections you will protect, and then click the OK button.

doc lock parts document 3

Step 4: Go ahead to click the Yes, Start Enforcing Protection button in the Restrict Editing pane.

doc lock parts document 4

Step 5: In the throwing Start Enforcing Protection dialog box,

(1) Check the Password;

(2) Enter your password in the both Enter new password (optional) box and Reenter password to confirm box;

(3) Click the OK button.

Step 6: Save your Word document.

Up to now, the specified sections have been protected by your specified password already.


 Lock Part Of Documents In Word

This method will guide you to lock a specified part of a document with adding a content control in Microsoft Word easily.

Step 1: Select the part of document you will protect, and then click the Rich Text Content Control button on the Developer tab.

doc lock parts document 5

Note: Click to know how to add the Developer tab into the Ribbon: Show developer tab/ribbon in Word

Step 2: Go ahead to click the Properties button on the Developer tab.

doc lock parts document 7

Step 3: In the coming Content Control Properties dialog box,

(1) Enter a name for this content control in the Title box;

(2) Check the option of Content control cannot be deleted;

(3) Check the option of Contents cannot be edited;

(4) Click the OK button.

doc lock parts document 8

Step 4: Enable the Restrict Editing pane (or Restrict Formatting and Edit pane) with clicking the Restrict Editing button on the Developer tab.

doc lock parts document 9

Notes:

(1) In Word 2007, please click the Protect Document > Restrict Formatting and Editing on the Developer tab.

(2) You can also find out the Restrict Editing button (or Protect Document button) on the Review tab.

Step 5: Go to the Restrict Editing pane,

(1) Check the option of Limit formatting to a selection of styles;

(2) Uncheck the option of Allow only this type of editing in the document;

(3) Click the Yes, Start Enforcing Protection button.

doc lock parts document 10

Step 6: In the coming Start Enforcing Protection dialog box,

(1) Check the Password;

(2) Enter your password in the both Enter new password (optional) box and Reenter password to confirm box;

(3) Click the OK button.

Step 7: Save current document.


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A section break is useful when you want to change the formatting in word. It is easy to insert a section break to start a new section, but do you know how to quickly remove all section breaks in a long document? Here below are some tips for you on removing all section breaks in word 2007/2010.


 Remove One Section Break Manually In Word

This method will guide you to show all paragraph marks and hidden formatting symbols in the Word document, and then manually delete the specified section break easily. See the following steps:

1. Click Home > ¶ (Show/Hide Editing Marks) to show all paragraph marks and hidden formatting symbols in current document.

2. Place the cursor before the specified section break, and then press the Delete key to remove it. See screenshot:
doc remove all section breaks 02

3. For removing more section breaks, please repeat above Step 2.


 Remove All Section Breaks With Find And Replace Feature In Word

You can also remove all section breaks from current Word document with the Find and Replace feature in Word. Please do as follows:

1. Click Home > Replace (or press Ctrl + H keys simultaneously) to open the Find and Replace dialog box. See screenshot:
doc remove all section breaks 04

2. In the coming Find and Replace dialog box, please (1) type ^b in the Find what box, (2) type nothing in the Replace with box, and then (3) click the Replace All button. See screenshot:
doc remove all section breaks 05

3. A Microsoft Word dialog box pops out and tells you how many section breaks it has deleted. Please click the OK button to close it.

4. Close the Find and Replace dialog box.

So far, all section breaks have been removed from current document already.


 Remove All Section Breaks Using VBA

Apart from above Find and Replace feature, you can also quickly remove all section breaks from current document with VBA in Word. Please do as follows:

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for Application window;

2. Click Insert > Module, and then paste the following VBA codes in the new module window.

VBA: remove all section breaks in Word

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Sub DeleSectionBreaks()
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = "^b"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
.MatchFuzzy = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub

3. Then click Run button or press F5 key to run the code. And then the section breaks will be removed in bulk at once.


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Word does not offer a built-in method that can automatically inserts a caption flush with the right edge of a document. Generally speaking, the equation captions are required to be right aligned and on the same line with the equation, and the caption numbers should be enclosed in parentheses as below screenshots shown. This tutorial will tell you how to easily insert right aligned captions like this next to equations in Word.
doc insert right align caption 01


 Manually Insert A Right Aligned Caption Next To An Equation With Tab

This method will guide you to manually insert a caption to an equation, and then align the equation caption to the right in Word. Please do as follows.

1. Put the cursor right to the equation, and click References > Insert Caption. See screenshot:
doc insert right align caption 03

2. Please do as below screenshot shown:
(1) In the Caption dialog, please click the New Label button;
(2) In the New Label dialog, please enter a opening parenthesis (, and click the OK button.
doc insert right align caption 04

3. Now you go back to the Caption dialog, please type a closing parenthesis ) in the Caption box, and click the OK button. See screenshot:
doc insert right align caption 05

4. Now the caption is added to the equation. Please select the equation and its caption, and then click Home Align Right. See screenshot:
doc insert right align caption 06

5. Put cursor between the caption and the equation, and then press the TAB key to move the equation to the middle or left as you need.
doc insert right align caption 07


Insert A Right Aligned Caption Next To An Equation With Table

We can also insert a right align caption to a certain equation with typing both into a table in Word. Please do as follows:

1. Click Insert > Table > select 3x1 cells to insert a 3x1 table. See screenshot:
doc insert right align caption table 01

2. Enter your equation in the second cell in the 3x1 table. See screenshot:
doc insert right align caption table 02Note: If the table or column widths are not suitable, you can change them by dragging table or cell borders, or changing them in the Cell Size group on the Layout tab (under Table Tools).

3. Click References Insert Caption. See screenshot:
doc insert right align caption 03 1

4. Now please customize the caption style as follows:
(1) In the Caption dialog, please click the New Label button;
(2) In the New Label dialog, please type a opening parenthesis (, and click the OK button;
(3) Now you return to the Caption dialog, type a closing parenthesis in the Caption box, and click the OK button.
doc insert right align caption table 03

5. Now the equation caption is inserted. Please select the caption, press Ctrl + keys to cut it, and paste it in the third cell of the table. See screenshot:
doc insert right align caption table 04

6. Place cursor in the third cell of the table, and click Layout > Align Center Right to move the caption to the right side.
doc insert right align caption table 05Note: You can also center the equation with activate the second cell and click Layout > Align Center.

7. Highlight the entire table, and click Design (Under Table Tools) > Borders > No Border to remove borders. See screenshot:
doc insert right align caption table 06

Now you will see the equation caption is added and right aligned. See screenshot:
doc insert right align caption table 07


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If you have a set of carefully constructed styles in one document and you want to apply these same styles to other documents. Now you have to import styles from this document to another document. This tutorial will tell you how to import styles from one document to another document in word.


Step 1: Open the document you want to import style to in Word then click File > OptionsCustom Ribbon to add the Developer under the Main Tabs to ribbon. See screenshot:

doc import style 2

Step 2. Click Document Template under Develop Tab, there will be a popup dialog, and click Organizer. See screenshot:

doc import style 3
doc import style 1
doc import style 4

Step 3. There will be another popup dialog, click Close File in the right, and the check box will be replace with Open File. See screenshot:

doc import style 5

Step 4. Click Open File, and select the file you want to import style from, then click Open.

doc import style 6

You can search the file you want according to the format by clicking A, and also can enter the name of the file in File name box to quickly search it.

Step 5. After opening the file you want to import style from, you can select the style of the file in the right box and click Copy, it will copy the style to the left box. See screenshot:

doc import style 7

Note:

1. Where the  doc import style 8 arrow point to will be the place import style. And these two files can copy the style from each other. (Press Ctrl+click or Shift + click to select multiple styles)

2. You also can delete or rename the style.

3. There will be a description under the left box when you select a style in the box.

Step 6. After the copy, click Close, the style importing is finished.


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If you have a massive word document which you need to split into multiple documents, take a few minutes to read this tutorial. This tutorial will show you two methods for splitting a document into multiple documents.


 Split Word Document By Specified Delimiter With VBA

Instead of splitting document into multiple documents manually, this method will introduce a VBA to split a Word document by the specified delimiter in Word. Please do as follows:

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for Application window;

2. Click Insert > Module, and then paste below VBA code into the new opening Module window.

VBA: Split Word Document into Multiple Documents by Delimiter

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Sub SplitNotes(delim As String, strFilename As String)
Dim doc As Document
Dim arrNotes
Dim As Long
Dim As Long
Dim Response As Integer
arrNotes = Split(ActiveDocument.Range, delim)
Response = MsgBox("This will split the document into " & UBound(arrNotes) + 1 & " sections.Do you wish to proceed?", 4)
If Response = 7 Then Exit Sub
For I = LBound(arrNotes) To UBound(arrNotes)
If Trim(arrNotes(I)) <> "" Then
X = X + 1
Set doc = Documents.Add
doc.Range = arrNotes(I)
doc.SaveAs ThisDocument.Path & "\" & strFilename & Format(X, "000")
doc.Close True
End If
Next I
End Sub
Sub test()
'delimiter & filename
SplitNotes "///""Notes "
End Sub

3. Then click Run button or press F5 key to apply the VBA.

4. In the popping out Microsoft Word document, please click the Yes button to go ahead.
doc split documents vba 1

Note:
(1) Be sure to add your delimiter as the same as "///" in the sub test to the document between each section of text you wish to separate. Also, you can change "///" to any delimiters to meet your need.
(2) You can change the documents "Notes" in the sub Test to suit your needs.
(3) And the splitting documents will be saved to the same place with the original file.
(4) You do not need to add delimiter to the end of the original file, if you do, there will be a blank document after splitting.


 Split Word Document By Page With VBA

Here is another VBA to help you quickly split one Word document to multiple by page in Word. Please do as follows:

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for Application window;

2. Click Insert > Module, and then paste below VBA code into the new opening Module window.

VBA: Split Document into Multiple Documents by Page in Word

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Sub SplitIntoPages()
Dim docMultiple As Document
Dim docSingle As Document
Dim rngPage As Range
Dim iCurrentPage As Integer
Dim iPageCount As Integer
Dim strNewFileName As String
Application.ScreenUpdating = False 'Makes the code run faster and reduces screen _
flicker a bit.
Set docMultiple = ActiveDocument 'Work on the active document _
(the one currently containing the Selection)
Set rngPage = docMultiple.Range 'instantiate the range object
iCurrentPage = 1
'get the document's page count
iPageCount = docMultiple.Content.ComputeStatistics(wdStatisticPages)
Do Until iCurrentPage > iPageCount
If iCurrentPage = iPageCount Then
rngPage.End = ActiveDocument.Range.End 'last page (there won't be a next page)
Else
'Find the beginning of the next page
'Must use the Selection object. The Range.Goto method will not work on a page
Selection.GoTo wdGoToPage, wdGoToAbsolute, iCurrentPage + 1
'Set the end of the range to the point between the pages
rngPage.End = Selection.Start
End If
rngPage.Copy 'copy the page into the Windows clipboard
Set docSingle = Documents.Add 'create a new document
docSingle.Range.Paste 'paste the clipboard contents to the new document
'remove any manual page break to prevent a second blank
docSingle.Range.Find.Execute Findtext:="^m", ReplaceWith:=""
'build a new sequentially-numbered file name based on the original multi-paged file name and path
strNewFileName = Replace(docMultiple.FullName, ".doc""_" & Right$("000" & iCurrentPage, 4) & ".doc")
docSingle.SaveAs strNewFileName 'save the new single-paged document
iCurrentPage = iCurrentPage + 1 'move to the next page
docSingle.Close 'close the new document
rngPage.Collapse wdCollapseEnd 'go to the next page
Loop 'go to the top of the do loop
Application.ScreenUpdating = True 'restore the screen updating
'Destroy the objects.
Set docMultiple = Nothing
Set docSingle = Nothing
Set rngPage = Nothing
End Sub

3. Then click Run button or press F5 key to apply the VBA.

Note: The splitting documents will be saved to the same place with the original file.


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There are two kinds of checkbox in Microsoft Word, checkbox symbol and interactive checkbox. Checkbox symbol usually be applied to printable document and interactive checkbox can be checked electronically within Word document. This tutorial will show you how to insert checkbox symbol into Word document.


 Insert Checkbox Symbol In Word

Please process following steps to insert checkbox symbol in Word.

1. Put the cursor at the place you will insert the checkbox symbol, and click Insert > Symbol > More Symbols. See screenshot:
doc insert checkbox 01

2. In the opening Symbol dialog box, please (1) choose Wingdings 2 from Font draw down list; (2) select one of specified checkbox symbols you will add; (3) click theInsert button. See screenshot:
doc insert checkbox 02Now the specified checkbox symbol is inserted at the cursor place. 
doc insert checkbox 03

3. For inserting the specified checkbox symbol at another place, please put the cursor at the place you will insert the symbol, and click the Insert button in the Symbol dialog box.

4. Close the Symbol dialog box.


 Insert Multiple Checkbox Symbols In Bulk With Bullets Feature

This method will guide you to define the specified checkbox symbol as your custom bullets, and then you can easily insert multiple checkbox symbols in bulk by applying the custom bullets. Please do as follows:

1. Select the content you will add the checkbox symbols for, and click Home Bullets Define New Bullet. See screenshot:
doc insert checkbox 04

2. In the opening Define New Bullet dialog box, please click the Symbol button. See screenshot:
doc insert checkbox 05

3. Now the Symbol dialog box comes out. Please (1) select Windings 2 from the Font drop down list; (2) select one of checkbox symbols from below table; and (3)click the OK button. See screenshot:
doc insert checkbox 064. Click the OK button in the Define New Bullet dialog box.

And now the specified checkbox symbol is added at the font of each row in bulk at once.

Note: If you need to batch add the specified checkbox symbols in future, you can select the rows, and then click the specified checkbox symbol from the Bullets drop down list directly. See screenshot:
doc insert checkbox 07


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