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Welcome to Microsoft Outlook Tips & Tricks

How To Block Emails Based On Specific Subject In Outlook?

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You may get multiple emails a day which the subjects always include some common words or text in your Outlook, and these annoying emails can disturb your work. In this case, you need to find some useful ways to detect the incoming emails and block them based on specific subject text.


Block Emails By Specific Subject With Manage Rules & Alerts

With Manage Rules & Alerts function in Outlook, you can create a rule to block the emails based on certain subject text, please do as following steps:

1. Click  Rules > Manage Rules & Alerts under Home tab, see screenshot:

doc block subject 01

2. In the Rules & Alerts dialog box, click the New Rule button.

doc block subject 02

3. In the Rules Wizard, click Apply rule on message I receive under Start from a blank rule section, and then click the Next button. See screenshot:

doc block subject 03

4. In the second Rules Wizard, check the with specific words in the subject option in Step1, and click specific words hyperlink in Step2. Then the Search Textdialog box is popping up, enter the specific words in the text box that you want to block, click Add button to add the words into the Search list (When you repeat adding words, you will see the relationship among the words is “or”), and then click the OK button. Click the Next button to go ahead. See screenshot

doc block subject 4

6. In the third Rules Wizard, check move it to the specified folder under Step1, and then click specified hyperlink in Step2. In the popping out Rules and Alertsdialog box, choose the Junk E-mail folder that you want to move the incoming emails to, then click OK to return to the previous dialog and finally click the Next button. See screenshots:

doc block subject 5

7. In the fourth Rules Wizard, click the Next button directely without any selection.

doc block subject 6

8. Now you are getting into the last step, please specify a name for this rule, then click Finish. See screenshot:

doc block subject 7

9. Now you will see the rule is listed in the Rules and Alerts dialog box, click the OK button to finish the operation.

From now on, when you receive emails which subject contains any of the above specific text, they will be moved to the Junk E-mail folder automatically.

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